How to use the search box

This tutorial provides a step-by-step guide that introduces you to:


Adjusting the indexing speed

The brackets next to the Local Documents heading show you the Information 360's indexing status:

You can now adjust Information 360's indexing speed by moving the slider bar on the search box.

  1. Move the slider bar to the left. Information 360 stops indexing documents.

  2. Now move the slider bar to the right. Information 360 indexes documents at maximum speed. This may have an impact on your computer's performance, so it is recommended that you set Information 360 to fast indexing if you are not using your computer for a period (for example overnight).

  3. Move the slider bar to the middle. Now Information 360 only indexes documents when you are not using your computer.




Searching your desktop

Now you are ready to do a search. You are going to execute a search and display some of the results that the search box produces.

  1. Enter some search text in the text box. Information 360 starts searching when you pause typing but you can also hit the Enter key on your keyboard to start your search.


  2. Select a result in the Local Documents box. Note that when you select a result a preview of it is displayed.


  3. Double-click on a result. Information 360 opens it in a new window.


Filtering results

Now you are going to filter the local results that Information 360 has produced.

  1. Look at the Search Desktop buttons. By default, the All button icon is selected, so that the Local Documents box lists all local results:

  2. Click on the JPEG button to only list results that are image files in the Local Documents box:

    Note that if you don't have image files that match your search, the result box will be empty.
  3. Click on each of the Search Desktop buttons in turn, so that Information 360 only displays PowerPoint result, Excel results, Word results, email results, PDF results, email contact results or MP3 results:

    Click on:

    To list only:

    PowerPoint files

    Excel spreadsheets

    Word documents

    emails

    PDF files

    email contacts

    MP3 files

  4. Click on the All button to show all your local results again.



Advanced result filtering

Now, you are going to try some advanced filtering options

  1. In the Title field, enter a word that only the titles of a few results contain.


    All results whose titles do not contain this word disappear from the result list:

  2. Remove the word from the Title field again, so that once more all results are displayed.
  3. Click on the Mail button to only display email results.

  4. In the From field, enter the name of a person that only some of the listed emails were sent by:


    All emails that were not sent by this person disappear from the result list:

  5. Remove the name from the From field again, so that once more all email results are displayed.
  6. Click on the down arrow in the From field, and select To from the drop-down list that is displayed. The From field changes into a To field.
  7. In the To field, enter the name of a person that only some of the listed emails were sent to:


    All emails that were not sent to this person disappear from the result list:

  8. Remove the name from the To field again, so that once more all email results are displayed.

  9. In the After field, enter a date after which only some of the listed emails were sent (use dd/mm/yy):


    All emails that were not sent after this date disappear from the result list:

  10. Remove the date from the After field again, so that once more all email results are displayed.
  11. Click on the down arrow in the After field, and select Before from the drop-down list that is displayed. The After field changes into a Before field.
  12. In the Before field, enter a date before which only some of the listed emails were sent (use dd/mm/yy):


    All emails that were not sent before this date disappear from the result list:

  13. Remove the date from the Before field again, so that once more all email results are displayed.
  14. Click on the down arrow in the Before field, and select Between from the drop-down list that is displayed. The Before field changes into two fields.
  15. In the two fields, enter dates between which only some of the listed emails were sent (use dd/mm/yy):


    All emails that were not sent between these dates disappear from the result list:

  16. Remove the date from the two date fields again, so that once more all email results are displayed.
  17. In the field above the Subject/Filename column heading, enter a word that only one (or a few) of the email results contain in their subject:


    All emails that don't contain the word you entered disappear from the result list:




Sorting results

You are now going to try out the different sorting options that you can apply to results.

  1. Click on the heading of the Local Documents box's Type column:


    Information 360 sorts the result documents according to file type:
  2. Click on Type again to reverse the order of the results.
  3. Click on the heading of the Local Documents box's Title column:


    Information 360 sorts the result documents according to their title.
  4. Click on Title again to reverse the order of the results.
  5. Click on the Mail button to only display email results.
  6. Click on the heading of the Local Documents box's To/From column:


    Information 360 sorts the email results according to their sender.
  7. Click on To/From again to reverse the order of the results.
  8. Click on the heading of the Local Documents box's Date column:


    Information 360 sorts the email results according to their date.
  9. Click on Date again to reverse the order of the results.
  10. Click on the heading of the Local Documents box's Subject/Filename column:


    Information 360 sorts the email results according to their subject or file name.
  11. Click on Subject/Filename again to reverse the order of the results.



 

Click here for a quick start tour of the search box.